Microsoft has replaced Office 365 Video with Microsoft Stream as its primary enterprise video sharing solution. If you’re an Office 365 Video portal admin looking to make the switch, this guide will walk you through the migration process to ensure a smooth transition for your organization’s video content.
Preparing for Migration
Before initiating the migration, it’s crucial to understand a few key points:
- Only Office 365 Video portal admins have the necessary permissions to run the migration.
- Office 365 global admins and SharePoint admins do not have this permission by default.
- The migration process may take several days, depending on the volume of videos and channels in your Office 365 Video portal.
With these considerations in mind, let’s dive into the migration process.
Step-by-Step Migration Process
Step 1: Access the Office 365 Video home page. As an eligible tenant admin, you’ll see a banner prompting you to initiate the migration. Click on this banner to begin.
Step 2: You’ll be directed to the migration experience page. This page provides essential information about the changes you can expect during and after the migration. Pay close attention to warnings, such as not interrupting or ending the migration once it has started.
Step 3: After reviewing the information, locate and click the ‘Start migration’ button. If prompted with a confirmation message, accept it to proceed.
Step 4: The migration process will now begin. During this time, the system will transfer all your videos, channels, and associated metadata from Office 365 Video to Microsoft Stream.
Step 5: Once the migration is complete, you’ll need to verify that all content has been transferred correctly. This verification process involves several checks:
- Confirm that all videos from Office 365 Video are now visible in Microsoft Stream.
- Check that the titles and descriptions of all videos are accurate and complete.
- Verify that subtitles and closed captions are correctly associated with their respective videos in Stream.
- When editing a video, check that the permissions show the video is owned by the correct group (which corresponds to the former Office 365 Video channel).
- Ensure that Office 365 Video channels now appear as groups in Stream.
- Verify that videos within each Office 365 Video channel are now inside the corresponding Stream group.
- Confirm that the permissions configured for Office 365 Video channels have been accurately transferred to the Stream groups, including individual users and AD security groups.
Step 6: Check the admin permissions. Users and security groups that were Office 365 Video admins should now be Stream admins by default.
Understanding Permissions Mapping
It’s important to understand how permissions are mapped during the migration process. In Office 365 Video, a channel has three levels of permissions:
- Owner
- Editors
- Viewers
After migration to Microsoft Stream, these permissions should be preserved. To verify this:
Step 1: Navigate to the permissions pane in Microsoft Stream.
Step 2: Check that the permissions for each group (former channel) match those from Office 365 Video.
Step 3: If any discrepancies are found, adjust the permissions in Microsoft Stream to match the original setup in Office 365 Video.
Post-Migration Considerations
After the migration is complete and verified, there are a few additional points to keep in mind:
- All Office 365 Video links and embed codes will automatically redirect to Microsoft Stream. This ensures that any existing references to your videos in documents, emails, or web pages will continue to function.
- Users may need to familiarize themselves with the new Microsoft Stream interface. Consider providing training or documentation to help with this transition.
- Review any workflows or processes that were dependent on Office 365 Video and update them to work with Microsoft Stream.
By following these steps, you can successfully migrate your organization’s video content from Office 365 Video to Microsoft Stream. The new platform offers enhanced features and integration with other Microsoft 365 services, providing a more robust video sharing experience for your team.